Privacy Policy

Last updated: 01.01.2026

1. Introduction

This Privacy Policy explains how Quotatrip collects, uses, and protects personal information when users visit or interact with the website https://hotel.quotatrip.com and related services.

Quotatrip Hotels is a platform operated by Quotatrip that allows hotels and accommodation providers to apply to join the Quotatrip lead distribution network and receive traveler accommodation requests generated through the Quotatrip ecosystem.

This website is intended exclusively for hotels, accommodation providers, and their representatives. Travelers do not submit travel requests through this website.

Quotatrip is committed to protecting personal data and complying with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679.

By using the website or submitting an application, users acknowledge that their personal data may be processed as described in this Privacy Policy.

2. Data Controller

The controller responsible for processing personal data is:

If you have questions regarding this Privacy Policy or the processing of personal data, you may contact us using the details above.

3. Categories of Personal Data Collected

We collect personal information from hotel representatives when they apply to join the Quotatrip Hotels platform or interact with the website.

Information provided during application

When hotels apply to join the platform, we may collect information such as:

• hotel name
• hotel location
• hotel website
• hotel category or star rating
• hotel description
• contact person name
• professional email address
• phone number
• job title or role within the hotel

Account and subscription information

If a hotel is approved and creates an account, we may collect:

• login credentials
• billing information
• subscription status
• payment information (processed through third-party payment providers)
• account activity within the platform

Quotatrip does not store full payment card information. Payments are processed securely by external payment service providers.

Information collected during the evaluation process

As part of our application review process, we may examine publicly available information about the hotel, including:

• official hotel websites
• public review platforms
• social media profiles
• publicly available ratings or reputation indicators

Technical and usage data

When users visit the website, certain information may be collected automatically, including:

• IP address
• browser type
• device information
• operating system
• pages visited
• date and time of visits

This information is used for security, analytics, and service improvement purposes.

4. How We Use Personal Data

Personal data may be used for the following purposes:

• reviewing and evaluating hotel applications
• communicating with applicants and approved hotels
• creating and managing hotel partner accounts
• managing subscriptions and billing
• delivering traveler accommodation requests to approved hotels
• improving the performance and functionality of our services
• preventing fraud or misuse of the platform
• complying with legal obligations

5. Traveler Lead Data Shared With Hotels

Hotels using the Quotatrip Hotels platform may receive traveler accommodation requests ("leads") generated through the Quotatrip ecosystem, including requests originating from:

• the Quotatrip platform (https://www.quotatrip.com)
• partner platforms
• marketing campaigns conducted by Quotatrip through advertising channels including, but not limited to, Meta (Facebook and Instagram), Google Ads, and other digital marketing platforms

These traveler requests may contain personal information submitted by travelers in order to receive accommodation offers.

Such information is shared with approved hotels solely for the purpose of responding to the specific accommodation request.

Once traveler information is shared with a hotel, the hotel acts as an independent data controller responsible for its own processing of personal data in accordance with applicable data protection laws.

6. Legal Basis for Processing

Where the GDPR applies, the processing of personal data is based on one or more of the following legal bases:

• performance of a contract or steps taken at the request of the data subject prior to entering into a contract
• legitimate interests in operating and improving the Quotatrip Hotels platform
• compliance with legal obligations
• consent where required under applicable law

7. Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes described in this Privacy Policy.

In particular:

• application data may be retained for evaluation and follow-up purposes
• account data may be retained while the hotel maintains an active relationship with the platform
• certain information may be retained longer where required for legal, accounting, or regulatory obligations

When data is no longer necessary, it may be securely deleted or anonymized.

8. Sharing of Personal Data

Personal data may be shared with third parties in the following circumstances:

• payment service providers
• hosting and infrastructure providers
• analytics providers
• communication or email service providers
• legal or regulatory authorities where required by law

These third parties process data only for the purposes described and in accordance with applicable data protection laws.

9. International Data Transfers

Personal data may be processed in countries outside the European Economic Area.

Where such transfers occur, Quotatrip ensures that appropriate safeguards are implemented in accordance with applicable data protection laws, including the use of Standard Contractual Clauses approved by the European Commission or other legally recognized transfer mechanisms.

10. Data Security

Quotatrip implements appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.

However, no internet-based service can guarantee complete security.

11. Data Subject Rights

Under the GDPR, individuals may have the right to:

• access their personal data
• request correction of inaccurate or incomplete data
• request deletion of their personal data
• request restriction of processing
• object to certain types of processing
• request portability of their personal data
• withdraw consent where processing is based on consent

Individuals also have the right to lodge a complaint with a competent data protection authority if they believe their data is processed in violation of applicable law.

Requests relating to personal data may be submitted to: info@quotatrip.com

12. Cookies and Tracking Technologies

The website may use cookies and similar technologies to ensure proper functionality, analyze traffic, and improve user experience.

Users may control or disable cookies through their browser settings.

For more information, please refer to our Cookie Policy.

13. Changes to This Privacy Policy

Quotatrip may update this Privacy Policy from time to time.

When changes are made, the updated version will be published on this page with a revised date.

14. Contact

For any questions regarding this Privacy Policy or personal data processing, please contact:

info@quotatrip.com